To: All Ontario Regatta Organizing Committees
From: Derek Ventnor,
Executive Director
Date: April 18, 2011
Re: 2011 Regatta Sanction for
Ontario Regattas
 
 The 2011 Regatta Sanction Procedure and Application Forms are now available for download at www.rowontario.ca
 
All requests for sanction for 2011 regattas must be submitted using only these forms.
 
ROWONTARIO will not acknowledge receipt of or process any applications submitted using a form that has been modified in any way.
(Including conversion to another format).
 
Prior to 2011, the outline of the regatta sanction procedure and the background information was
combined into the same document as the forms that need to be submitted to the Provincial Rowing Association as the application and report forms
themselves.
 
Starting this year, the document has been broken into two parts. The document titled RCA Regatta Sanctioning Procedure outlines the
general procedures to be followed and the considerations that need to be made by the Regatta Organizing Committee (OC) when applying for regatta sanction. The second document is the series of 3 appendices that must be completed and submitted. Appendix 1 and the left column of Appendix 2 must be completed in full and submitted as the OCs application for regatta sanction. Appendix 2, with the right column completed by the Chief Umpire, and Appendix 3, the regatta report, must be submitted to the ROWONTARIO office by the Chief Umpire after the
regatta.
 
In Ontario, each OC is expected to nominate the Umpire who they would like to have named as the Chief Umpire for their regatta. Through the
sanctioning process, ROWONTARIO will then approve the nomination, or work with the OC to select a qualified umpire to act as the Chief Umpire for the regatta.
 
The PDF form is very easy to use. Simply click on the field you wish to enter information and type it in. Once complete, hit the
submit button and your form will be emailed directly to the Executive Director. The ED will then review your application and confirm sanction or contact the sender if there are any issues that have been identified and need to be resolved before sanction can be granted.
 
We are also asking that a copy of your regatta package (or a link to the website to where it can be found) be included with your application for sanction. As we did in 2010, we will be reviewing all regatta packages as part of the sanctioning process this year.
 
All regattas in Ontario must be sanctioned by ROWONTARIO in order to be covered by the Rowing Canada Aviron liability insurance policy.
Regattas deemed as National Regattas must also be sanctioned by the RCA Safety and Events Committee after receiving ROWONTARIO
sanction.
 
Applications must be received a minimum of 15 business days before the regatta is to occur. Applications will be reviewed within 5
business days of receipt. After review, ROWONTARIO will issue a letter (via email) to the Regatta Chair and copy the Chief Umpire, confirming sanction OR will advise the chair of any questions/issues that need to be resolved before sanction can be granted.
 
Once sanction is granted a copy of the sanction letter, and the sanction application, will be copied to the Chief Umpire.
 
As a service to all Ontario regatta organizers and our Umpires and Associate Umpires, ROWONTARIO will, at the request of the Regatta
Chair, issue a Call for Umpires to assist each regatta organizing committee with recruiting umpires for their regatta.
 
In order to facilitate this, at the time of applying for sanction, we are asking that each organizing committee provide us with the following information:
 
 
Name
and Email address of person Umpires should contact to volunteer (if different
than Chief Umpire)
Rate of Mileage support being provided to each umpire (if
any)
Accommodation support being provided to each umpire (if any)
Meal
provisions for umpires (if any)
Number of shifts per regatta day
Time(s)
Umpires are to report for duty
 
 
Upon receipt of this information, and sanction approval, ROWONTARIO will send an eblast through our
umpire network. (ROWONTARIO cannot release our mailing lists to regatta organizers).
 
We will also post this information on our website for umpires to access. (Unless directed otherwise by the regatta
chair.)
 
This is a service we hope that all regatta organizers will
take advantage of this year. At our 2009 Umpire Forum, communication about
regattas was an area of weakness that was noted by our Umpires. This seemed to
work well in 2010 and we hope this service will help to continue improve the
level of communication between regatta organizers and our
umpires.
 
The earlier sanction applications are submitted with the
above info, the more eblasts ROWONTARIO can send out on your
behalf.
 
At the end of your regatta, we would also like you to send
us your results so that they can be posted to the ROWONTARIO
website.
 
If you have any questions, please do not hesitate to
contact me. Looking forward to another great regatta
season.
 
 Sincerely,
 Derek
Ventnor
Executive Director
ROWONTARIO