2025-26 Member Organization Renewal Form

General Organization Information

Fill out the section below regarding your address, contacts, social media, type and size.

Organization Name *

Operating Name

Legal Name – If different than Operating Name

Organization Physical Address *

Address Line 1

Address Line 2

City

Province

Code Postal

Mailing Address – If different from above

Address Line 1

Address Line 2

City

Province

Code Postal

Organization Phone

Organization Email *

Does your organization have a website? *

Yes
No

What is the website/URL? *

What social media applications does your organization use? *

Check all that apply

Please list other forms of social media that are used below. *

Club / Organization Size (All Participants) *

Check one that applies

Organization Contact Information

Complete the section below regarding your club’s board members and staff.

Organization Chair *

First

Last

Term Expiration (mm-yy) *

Phone *

Email *

Organization Treasurer *

First

Last

Term Expiration (mm-yy) *

Phone *

Email *

Is your Treasurer also your Financial Contact? *

Yes
No

Financial Contact *

First

Last

If different than the Treasurer, this contact will be sent invoices from Row Ontario.

Phone *

Email *

Organization Secretary *

First

Last

Term Expiration (mm-yy) *

Email *

Please give the names of all other Director(s) of your organization: *

Head Coach (or main coaching contact) *

First

Last

Phone *

Email *

Registration Contact *

First

Last

Email *

Safe Sport Lead *

First

Last

Email *

Grow Rowing Lead *

First

Last

Email *

Organization Governance

Indicate which of the following your club currently has in place. For assistance or more information about any of these areas please connect with Member Services Manager, Lisa Roddie, lisa@rowontario.ca.

Last Organization Annual Meeting *

Are your By-laws AND Articles updated and compliant with ONCA? *

Yes
No
Would like assistance

Have you filed your annual return with the Ontario Business Registry and filed a T2 and other related tax forms federally? *

Yes
No
Would like assistance

Do you have detailed Emergency Procedures and an Emergency Action Plan? *

Yes
No
Would like assistance

Do you have a Confidentiality Policy? *

Yes
No
Would like assistance

Do you have a Conflict of Interest Policy? *

Yes
No
Would like assistance

Have you adopted & implemented the Safe Sport Policy Package? *

Yes
No
Would like assistance with implementation

Do you have a Privacy Policy? *

Yes
No
Would like assistance

Do you have a Concussion Policy and are compliant with Rowan's Law? *

Yes
No
Would like assistance

Do you have an Accessibility Policy? *

Yes
No
Would like assistance

Does your organization have employees? (Includes seasonal, youth etc.) *

Yes
No

Do you have both Workplace Violence & Workplace Harassment Policies *

Yes
No
Would like assistance

Do you have a Health & Safety Policy *

Yes
No
Would like assistance

Do you follow the Employment Standards Act for leaves, vacation, and hours of work procedures *

Yes
No
Would like assistance

Program Information

This next section asks you to provide information on the programs, regattas, events and initiatives you provide. This section is not compulsory for membership with Row Ontario, however we would greatly appreciate your engagement. The information you provide will help us to best support your club’s growth and development in the upcoming membership year.

Rowing Programs Offered

Fill out the section below regarding the types of programs offered at your club. If a program offered is not listed, list it at the end of this page under the section titled, “other programs”.

Flatwater/Traditional Rowing

Recreational

Check all that apply

Competitive

Check all that apply

Coastal/Open Rowing

Recreational

Check all that apply

Competitive

Check all that apply

Indoor Rowing

Recreational

Check all that apply

Competitive

Check all that apply

Does your club have high schools and/or universities that register athletes with your club and row under their school banner at regattas?

Yes
No

Please list the school name(s) and coaching contact(s) (name and email) for each below.

Does your organization have a relationship with a local school/school board to promote rowing (not necessarily a team or competitive focus)

Yes
No – Haven’t tried
No – Schools/School board will not let rowing into the schools.

Regattas, Special Events and Initiatives Hosting

Does your organization host any regattas?

Yes
No

Do you have any plans to make changes to regattas or special events in the coming season? If yes please describe.

Provide any information related to proposed changes

Does your organization offer any of the special programs and/or events listed below?

Check all that apply. If not listed, please select “other” and list them below. (Please remember these types of events are not included in your RCA insurance).

Please list any other programs and/or events your organization hosts below.

Does your organization have any new or existing initiatives planned to increase participation, including diversity?

Yes
No

Please describe them in the space below. Be sure to include the name(s) of any partner organizations, if applicable.

Acknowledgement & Understanding

By checking the box below, we acknowledge our understanding and adherence to the following: the information submitted in this application is true to the best of our knowledge; if, at any time during the membership year, the information in this application is to change, an organization representative will notify Row Ontario within 21 days; our organization is only eligible for membership if it is in good standing with Row Ontario at the time the application is received;

Acknowledgement & Understanding Part 2

As a member of Row Ontario, our organization commits to registering all its participants with Row Ontario, in the correct category(ies), as a member of Row Ontario, our organization must adhere to Row Ontario policies applicable to member organizations;

Payment Agreement

By checking the box below, we acknowledge our understanding and adherence to the following: our organization’s membership for the application year will only be confirmed once this application has been approved and the $725.00 + HST ($819.25) Annual Membership Fee has been received.

Agreement *

I understand and accept the terms stated above.

Privacy Terms *

I consent to my submitted data being collected and stored as outlined by the site.

Note: Row Ontario does not store Credit Card Data

Fee Payment

The 2025/26 Row Ontario Annual Club Membership fee is $725.00 + HST. Select your method of payment and proceed to the corresponding section.

Membership Fee

Price: $ 725.00

HST

Price: $ 94.25

Select Method of Payment: (See notes below) *

Credit Card
Cheque
Electronic Funds Transfer

Credit Card

Card

Name on Card

Please fill out the section above with your club’s credit card information.

Cheque

After submitting this form, your Financial Contact will receive an invoice for the Membership Fee. Cheques will be made payable to Row Ontario. Mailed to Row Ontario c/o 99 Bonny Meadows Dr., Aurora ON, L4G 6N1.

E-Transfer

Please send the e-transfer and email your password (in a separate email) to: finance@rowontario.ca. Once this form has been submitted, your Financial Contact will receive an invoice for the Membership Fee.